Hey guys! It’s Robert, your friendly neighbor tech guy, and with the recent security vulnerabilities flying over the internet, I just wanted to take a minute to shoot out this email and address the topic of Intellectual Property and your right to privacy in the realm of cyber space.
As our de facto Network Administrator / Technology Czar / Security Manager, I wanted to open a forum of discussion pertaining to passwords, internet history, and preservation and rights of content.
Keep in mind these are merely professional suggestions, and everything is open to debate. However, we will not compromise when it comes to the security and privacy of our employees.
I would like to take this time to remind everyone the importance of changing your passwords and adhering to the 24 character pass phrase we discussed last January, and as it has been six months, it would be prudent to update your password again, as I mentioned before a couple of lyrics to your favorite song will be sufficient.
So concerning your rights to privacy. I am proposing a closed book policy. What that means is if there isn’t a problem there won’t be a problem. As you are operating on company networks with company devices, we are well within our rights to record and monitor web usage, but I personally feel this would be a monumental waste of time and resources, so as long as everyone does their job productively, I see no reason to delve into people’s personal emails and search history. However, in the instance or suspicion of a dereliction of duties, or any other untoward allegations, we reserve the right to inspect your web traffic and email logs. Please don’t give us cause to investigate, and feel free to continue to casually browse facebook and craigslist, but keep in mind if our supervisors suspect your social media breaks are inhibiting your ability to work, there will be an investigation, so I would advise you to stay off “Missed Connections”, any sort of questionable content you wouldn’t want your coworkers to be privy to, and most importantly, peer to peer file sharing services that would instantly interrupt network traffic and would easily be pin pointed to your PC.
Now the disclaimer is out of the way, the real risk to privacy is any sort of personally identifiable information we may have the privilege of handling. This includes, but is not limited to, personal information of our employees, please don’t release your coworkers cell phone numbers, personal addresses, or any other unprofessional information that someone may inquire about.
Also, please protect the privacy of our listeners. For tax reasons, we are required to collect the social security numbers of contest winners, that receive hotel stays and airplane tickets over radio contests. By no means are you to ever email Social Security numbers or listener information over email. Write down the information, relay it to the record company executive over the phone, then personally and promptly shred every bit of information collected. We don’t want to be responsible for a data breach, and by following those few simple steps, you can ensure ours and our listeners safety.
As our radio station creates content, I would like to remind you that the station owns all Intellectual Property commissioned by our clients. Of course you can sample any sound clip you’d like for an air check for future employment opportunities, but under no circumstance are you to assume ownership of our segments, commercials, events, or recordings. Anyone caught attempting to sell contracted work recorded at the station will be met with legal repercussions.
Thank you for your time, and I am excitedly awaiting your replies and suggestions for revision of this drafted Security and Intellectual Property Draft
Sincerely,
Robert Brazzell